The Administrative Reforms Commission (ARC), headed by M Veerappa Moily, recommended far-reaching changes in the service rules of government servants and suggested two intensive reviews to make civil servants accountable.
The report on 'Refurbishing of Personnel Administration' said the first review at 14 years would primarily serve the purpose of intimating to the public servant about his or her strengths and shortcomings, while the second review at 20 years would mainly serve to assess the fitness of the officer for further continuation in service.
"The services of public servants, who are found to be unfit after the second review at 20 years, should be discontinued. A provision regarding this should be made in the proposed Civil Services Law," the second Administrative Reforms Commission (ARC) said in its latest report released.
To ensure better accountability, the 377-page report said that for new appointments, it should be expressly provided that the period of employment shall be for 20 years. "Further continuance in government service would depend upon the outcome of the intensive performance reviews," it said.
It also said that performance appraisal should be year round and provisions for detailed work-plan and a mid-year review should be introduced for all services. "The ACR will not exist in its present form," M Veerappa Moily, who heads the panel, said after he released the report.
Noting that a good employee performance appraisal system was a pre-requisite for an effective performance management system, the Commission suggested making appraisal more consultative and transparent.
The report said the annual performance agreements should be signed between the department minister and the secretary of the ministry or heads of departments, providing physical and verifiable details of the work to be done during a financial year.
The actual performance should be assessed by a third party with reference to the annual performance agreement, it said. For motivating civil servants, the report said, there was a need to recognise their outstanding work.
It said selection of foreign assignments should be made on the basis of recommendations of the Central Civil Services Authority.
On disciplinary proceedings, it said the proposed civil services law should have a provision that the present oral inquiry process is converted into a disciplinary meeting or interview to be conducted by a superior officer in a summary manner without the trappings and procedures borrowed from court trials.
On relations between political executive and civil servants, the panel said there was a need to safeguard the political neutrality and impartiality of the civil services. "The onus for this lies equally on the political executive and the civil services," it said.