CCS(LTC)Rules - Family Definition

CCS(LTC)Rules - Family Definition

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

"Family" means:-

(i) the Government servant’s wife or husband, as the case may be, and two surviving unmarried children or step children wholly dependent on the Government servant, irrespective of whether they are residing with the Government servant or not;

(ii) married daughters who have been divorced, abandoned or separated from their husbands and widowed daughters and are residing with the Government servant and are wholly dependent on the Government servant;

(iii) parents and/or step mother residing with and wholly dependent on the Government servant;

(iv) unmarried minor brothers as well as unmarried, divorced, abandoned, separated from their husbands or widowed sisters residing with and wholly dependent on the Government servant, provided their parents are either not alive or are themselves wholly dependent on the Government servant.

EXPLANATIONS:

1. The restriction of the concession to only two surviving children or step children shall not be applicable in respect of ( i) those employees who already have more than two children prior to the coming into force of this restriction i.e. 20.10.1997; (ii) children born within one year of the coming into force of this restriction; (iii) where the number of children exceeds two as a result of second child birth resulting in multiple births.

2. Not more than one wife is included in the term "Family" for the purpose of these Rules. However, if a Government servant has two legally wedded wives and the second marriage is with the specific permission of the Government, the second wife shall also be included in the definition of "Family".

3. Though it is not necessary for the spouse and children to reside with the Government servant so as to be eligible for the Leave Travel Concession, the concession in their cases shall, however, be restricted to the actual distance traveled or the distance between the headquarters/place of posting of the Government servant and the hometown/place of visit, whichever is less.

4. Children of divorced, abandoned, separated from their husbands or widowed sisters are not included in the term "Family".

5. A member of the family whose income from all sources, including pension, temporary increase in pension but excluding dearness relief on pension or stipend etc. does not exceed Rs.1500 p.m. is deemed to be wholly dependent on the Government servant.

CCS(LTC)Rules - Newly married husband of a female Government servant

CCS(LTC)Rules - Newly married husband of a female Government servant

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

LTC to a newly married husband of a female Government servant.

When a female Govt. servant proceeds to her hometown, availing of the Leave Travel Concession and gets married in the hometown, LTC may be allowed also to be husband of the female Govt. servant, for the journey performed by him from the hometown to the headquarters of the female Govt. servant.

CCS (LTC) Rules - Any place in India

CCS(LTC)Rules - Any place in India

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

"a place in India" will cover any place within the territory of India, whether it is on the mainland India or overseas;
What is the scope of the expression "any place in India"?

The expression "any place in India" will cover any place within the territory of India whether it is on the mainland, or overseas. If there are any local restrictions on visits to places in border areas, it is the responsibility of the Govt. servant undertaking the visit to fulfil the conditions for visit to the places which are subject to local restrictions.

"Home Town" :-

"hometown" means the town, village or any other place declared as such by the Government servant and accepted by the controlling officer

CCS(LTC)Rules - Rule 5 - Change of Hometown

CCS(LTC)Rules - Rule 5 - Change of Hometown

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

5. Change of Hometown :-
The hometown once declared and accepted by the controlling officer shall be treated as final. In exceptional circumstances, the Head of the Department or if the Government servant himself is the Head of the Department, the Administrative Ministry, may authorise a change in such declaration provided that such a change shall not be made more than once during the service of a Government servant.

From time to time enquiries have been received as to how exactly the “home town” should be determined. The conditions of ownership of property and permanent residence of relatives laid down in para 1 (4) of this Ministry’s Office Memorandum of 11th October, 1956 are only illustrative and not exhaustive for determining one’s home town.The correct test to determine whether a place declared by a Government servant may be accepted as his hometown or not is to check whether it is the place where the Govt. servant would normally reside but for his absence from such a station for service under Government. The criteria mentioned below may, therefore, be applied to determine whether the Govt. servant’s declaration may be accepted-

(i) Whether the place declared by Government servant is the one which requires his physical presence at intervals for discharging various domestic and social obligations, and if so, whether after his entry into service, the Government servant had been visiting that place frequently.

(ii) Whether the Government servant owns residential property in that place or whether he is a member of a joint family having such property there.

(iii) Whether his near relations are resident in that place.

(iv) Whether, prior to his entry into Government service, the Government servant had been living there for some years.

NOTE.- The criteria, one after the other, need be applied only in cases where the immediately preceding criterion is not satisfied.

Where the Government servant or the family of which he is a member owns a residential or landed property in more than one place, it is left to the Government servant to make a choice giving reasons for the same, provided that the decision of the Controlling Officer whether or not to accept such place as the hometown of the Government servant shall be final.

Where the presence of near relations at a particular place is to be the determining criterion for the acceptance of declaration of ‘hometown’ the presence of near relations should be a more or less permanent nature.

CCS(LTC)Rules - Rule 6 - Declaration of place of visit under LTC to any place in India

CCS(LTC)Rules - Rule 6 - Declaration of place of visit under LTC to any place in India

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

6. Declaration of place of visit under Leave Travel Concession to any place in India:-

When the concession to visit any place in India is proposed to be availed of by a Government servant or any member of the family of such Government servant, the intended place of visit shall be declared by the Government servant in advance to his controlling officer.

The declared place of visit may be changed before the commencement of the journey with the approval of his controlling officer but it may not be changed after the commencement of the journey except in exceptional circumstances where it is established that the request for change could not be made before the commencement of the journey owing to circumstances beyond the control of the Govt. servant.

This relaxation may be made by the Administrative Ministry/Department or by the Head of the Department, as the case may be.

CCS(LTC)Rules - Rule 8 - Types of LTC

CCS(LTC)Rules - Rule 8 - Types of LTC

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

8. Types of leave travel concession :-

(a) The leave travel concession to hometown shall be admissible irrespective of the distance between the headquarters of the Government servant and his hometown, once in a block of two calendar years, such as 1986-87, 1988-89 and so on.

(b) the leave travel concession to any place in India shall be admissible irrespective of the distance of the place of visit from the headquarters of the Government servant, once in a block of four calendar years, such as 1986-89, 1990-93 and so on:

Provided that in the case of a Government servant to whom leave travel concession to hometown is admissible, the leave travel concession to any place in India availed of by him shall be in lieu of, and adjusted against, the leave travel concession to hometown available to him at the time of commencement of the journey;

(c) A Government servant whose family lives away from him at his hometown may, in lieu of all concessions under this scheme, including the leave travel concession to visit any place in India once in a block of four years which would otherwise be admissible to him and members of his family, choose to avail of leave travel concession for self only to visit the hometown every year.

CCS(LTC)Rules - Rule 10 - Carry over of LTC

CCS(LTC)Rules - Rule 10 - Carry over of LTC

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

10. Carry over of leave travel concession:-

A Government servant who is unable to avail of the leave travel concession within a particular block of two years or four years may avail of the same within the first year of the next block of two years or four years. If a Government servant is entitled to leave travel concession to home town, he can carry forward the leave travel concession to any place in India for a block of four years only if he has carried forward the leave travel concession to home town in respect of the second block of two years within the block of four years.

CCS(LTC)Rules - Rule 13 - Reimbursement

CCS(LTC)Rules - Rule 13 - Reimbursement

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

13. Reimbursement :-

Reimbursement under the leave travel concession scheme shall not cover incidental expenses and expenditure incurred on local journeys. Reimbursement for expenses of journey shall be allowed only on the basis of a point to point journey on a through ticket over the shortest direct route.
LTC when journey performed by longer route

(1) When a Government servant or any member of his family performs the journey by a longer route (which is not the cheapest) in two different classes of railway accommodation, the entitled class rate will be admissible for the corresponding proportion of the shortest or the cheapest route and the lower class rate for the remaining mileage by such route.

Example.- If the total distance by the longer route is 1,100 miles and that by the shortest route is 1,000 miles and if the Government servant concerned has travelled the initial 800 miles by II Class and the remaining 300 miles by I Class, Government’s share of reimbursement of the expenditure incurred in this case should be as follows:-

(i) Mileage for which II Class fare will be admissible-

Distance actually travelled by II Class X Total distance by the shortest route
Total distance by the longer route

= 800 X1,000 =727 miles (roundly)
1,100

ii) Mileage for which II Class fare will be admissible-

Distance actually travelled by I Class X Total distance by the shortest route
Total distance by the longer route

= 300 X1,000 =273 miles (roundly)
1,100

CCS(LTC)Rules - Rule 15 - Grant of advance

CCS(LTC)Rules - Rule 15 - Grant of advance

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

15. Grant of advance and adjustment thereo :.-

(i) Advance may be granted to Government servants to enable them to avail themselves of the concession. The amount of such advance in each case shall be limited to four-fifths of the estimated amount, which Government would have to reimburse in respect of the cost of the journey both ways.

(ii) If the family travels separately from the Government servant, the advance may also be drawn separately to the extent admissible.

(iii) The advance may be drawn both for the forward and return journeys at the time of commencement of the forward journey, provided the period of leave taken by the Government servant or the period of anticipated absence of the members of the family does not exceed three months or ninety days. If this limit is exceeded, then the advance may be drawn for the outward journey only.

(iv) If the limit of 3 months or ninety days is exceeded after the advance had already been drawn for both the journeys, one half of the advance should be refunded to the Government forthwith.

(v) The advance should be refunded in full if the outward journey is not commenced within 30 days of the grant of advance. However, in cases where reservations can be made sixty days before the proposed date of the outward journey and advance is granted accordingly, the Government servant should produce the tickets within ten days of the drawal of advance, irrespective of the date of commencement of the journey.

(vi) Where an advance has been drawn by a Government servant, the claim for reimbursement of the expenditure incurred on the journey shall be submitted within one month of the completion of the return journey. On a Government servant’s failure to do so, he shall be required to refund the entire amount of advance forthwith in one lump sum. No request for recovery of the advance in instalments shall be entertained.

CCS(LTC)Rules - Rule 16 - Fraudulent claim of LTC

CCS(LTC)Rules - Rule 16 - Fraudulent claim of LTC

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

16. Fraudulent claim of leave travel concession:-

( 1 ) If a decision is taken by the Disciplinary Authority to initiate disciplinary proceedings against a Government servant on the charge of preferring a fraudulent claim of leave travel concession, such Government servant shall not be allowed the leave travel concession till the finalisation of such disciplinary proceedings.

(2) If the disciplinary proceedings result in imposition of any of the penalties specified in Rule 11 of the Central Civil Services (Classification, Control and Appeal) Rules, 1965, the Government servant shall not be allowed the next two sets of the leave travel concession in addition to the sets already withheld during the pendancy of the disciplinary proceedings. For reasons to be recorded in writing, the controlling authority can also disallow more than two sets of leave travel concession.

(3) If the Government servant is fully exonerated of the charge of fraudulent claim of leave travel concession, he shall be allowed to avail of the concession withheld earlier as additional set (s) in future block years but before the normal date of his superannuation.

EXPLANATION.- For the purpose of this rule, leave travel concession to hometown and leave travel concession to any place in India as specified in clauses (a) and (b) of Rule 8 shall constitute two sets of the leave travel concession.

CCS (LTC) Rules - Husband and Wife both are working...

CCS(LTC)Rules - Husband and Wife both are working...

CENTRAL CIVIL SERVICES (LEAVE TRAVEL CONCESSION) RULES

Husband and Wife…
When both the husband and wife are Central Government servants:

1. They can declare separate Home Town independently.

2. They can claim LTC for their respective families, viz,. While the husband can claim for his parents / minor brothers / sisters, the wife can avail for her parents / minor brother / sisters.

3. Either of the parents can claim the concession for the children in a particular block;

4. The husband / wife who avails LTC as a member of the family of the spouse, cannot claim independently for SELF.


(4) Condition of "residing with" waived in respect of spouse and children.

It has been decided that in cases where the Government servant has left his/her spouse and the dependent children at place other than his/her Headquarters, he may be allowed LTC in respect of them from the place of their residence to hometown in a block of 2 years or any place in India in a block of 4 years, as the case may be, but the reimbursement should in no case exceed the actual distance traveled by the family or the distance between the headquarters/place of posting of Govt. servant and the place visited/hometown, whichever is less. In the case of other members falling within the definition of "family" the existing conditions and restrictions will continue to be in force.

[DOPT OM No. 31011/14/86-Est.(A), dated 8.5.1987]