Thursday, January 01, 2009

Guidelines from DOP&T regarding Reimbursement of Children Education Allowance

with 28 comments
Some important guidelines issued by the Dopt to all Central Government Departments / Ministries relating the subject of Children Education Allowance...

The guidelines and clarifications as follows...

In order to implement the recommendation of Sixth Pay Commission for grant of Children Education Allowance. It is brought to the notice of all Employees that those who claim reimbursement of Children Education Allowance in respect of their Children should submit their claims in the following manner with effect from 1.9.2008. 

1.To generate application / self- certification with original receipts. Then original fee receipts along with self - certification regarding Schools / Junior colleges affiliated to Board of Education or Universities should be submitted as quarterly basis. 

2.Self – Certification may be signed by the individual duly indicating Name, Designation and duly countersigned by HOS/D.O., quarterly period for which is being claimed to be indicated. It is mentioned that the
1st quarter is from June to August and
II quarter from September to November and so on.  

June to August – 1st quarter 
September to November – 2nd quarter 
December to February – 3rd quarter 
March – May – 4th quarter 

3.Each employees should submit claims in respect of their children together. Instead of individual claims for each child. 

4.Belated clams of reimbursement will not be entertained. All claims should reach concern finance section on or before every 15th of succeeding month of quarter (i.e.) 
September 15th
December 15th,
March 15th and
June 15th 
Now for IInd quarter (September to November.), all claims should reach concern finance section on or before 13.01.2009 

Highlights of Scheme:

1.Children Education Allowance and Reimbursement of Tuition Fee which were hitherto payable separately will be merged and will henceforth be known as "Children Education Allowance Scheme".
2. It can be availed by Government Servants upto a maximum of 2 children.
3. Children from classes nursery to twelth.
4. Even if a child fails in a particular class, the reimbursement of C E A shall not be stopped.
5. Following items can be claimed under this scheme:
a.Tution Fee
b.Admission Fee, 
c.Lab. Fee, 
d.Special Fee for agriculture, 
f.Music or any other subject, 
g.Fee charged for practical work under the programme of work experience, 
h.Fee paid for the use of any aid or appliance by the child, 
i.Library Fee, 
j.Games/Sports Fee, 
k.Fee for extra-curricular activities. and
l. Purcahse of one set of text books and Note books,
m. Purchase of two sets of school uniforms,
n. Purchase of one set of school shoes

The annual ceiling fixed for reimbursement of C E A is Rs. 12,000. It can be claimed once every quarter Rs.3,000, and in another quarter less than Rs.3,000, subject to the annual ceiling of Rs. 12,000 per child being maintained.

The above limits would be automatically raised by 25% every time the D.A. on the revised pay structure goer up by 50%.

In order to ensure that Government servants have no difficulty in claiming reimbursement, the procedure under this scheme is being kept simple. 

Please refer orders issued by Dopt from time to time regarding Children Education Allowance and Hostel Subsidy...

Dopt Clarification - 11.11.2008 Application Form - 26.01.2009 Dopt Clarification - 02.09.2008 Dopt Clarification - 25.04.2013
Article on CEA - 26.05.2009 Dopt Orders - 13.09.2008 Railway Clarification - 31.08.2012 Dopt Orders - 02.09.2008
Dopt Clarification - 21.02.2012 NFIR Letter - 06.02.2012 Dopt Clarification - 23.05.2012 Dopt Orders - 31.07.2013
Railway Orders - 11.04.2012 25% Increse Orders - 01.06.2011 Dopt Clarification - 17.06.2011 Dopt Orders - 31.05.2012
FAQ on CEA - 28.03.2013 Dopt Orders - 11.09.2008 Dopt Orders - 11.09.2008 CEA Clarification - 05.09.2008
Dopt Guidelines - 01.01.2009 Dopt Instructions - 17.06.2011 Dopt OM on CEA - 13.11.2009 Dopt Orders - 30.12.2010
Dopt OM on CEA - 21.02.2012 FAQ on CEA - 16.07.2012 PCofA Orders - 23.09.2009 MoD orders on CEA - 16.05.2013
Parliamentary News - 06.12.2011 Clarification on CEA - 28.05.2010 Dopt Clarification - 30.12.2010 Clarification on NURSERY - 23.11.2009
Clarification on LKG-UKG - 06.02.2009 FAQ on CEA - 01.04.2014 CGDA Ordes - 09.11.2009 KVS Tuition Fee - 13.03.2013

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Ponnusamy said...

May please give the link to the O.M.

Anonymous said...

Please give either link of the O.M or a signed scanned copy of the O.M. for submission to the department. It is very urgent. Bhaskar Ray

Anonymous said...

can u clarify whether for PRE-KG and LKG reimbursement is admissible

Bhumen said...

please post comment on clarification for reimbursement of tuition fee for pre-nursery class

Anonymous said...

Can any one tell me about the Hostel Subsidy. I am admitted my son in Sainik school (Army School) which is a boarding school and unique in nature similar school is not available where i am residing. As OM states that if the govt.servent has to keep his children in hostel then hostel subsidy is allowed.

Anonymous said...

Class naming convention is different for different schools. So what about nursery. One school admits a child of 4 in nursery some takes 3+ in nursery. So even if two children are of same age but in different schools one is in prenursery and one is in nursery ? So what about the reimbursement of tuition fee? Is there any age criteria?

Athmanathan said...

"Children Education Allowance Scheme" - Classes from Nursery to Twelfth, here Nursery class means what, Is it one year earlier to class 1, two years earlier to class 2 or three years earlier to class 1.

Because some school pattern are like Nursery (3+ yrs), KG1(4+ yrs), KG2 (5+ yrs) and class 1 (6+ yrs), like wise Nursery, LKG, UKG, Class 1. These cases reimbursement is allowable as per rule for nursery class.

Whereas Delhi Public School pattern is Play Group or Pre-Nursery (3+ yrs), Nursery (4+ yrs), Preparatory (5+ yrs) and Class 1 (6+ yrs). If one children studying in DPS Pre-Nursery class, whether the reimbursement is allowable or not. Please clarify this.

soman said...

sir, please calrify if kendriya vidayalaya student will get children education allowance or not ?. beacause they have mentioned in the reeceipt-"vidyalaya vikas nidhi".

Anonymous said...

Please let me know if one has three children. should he claim for the first and second child or he can claim for second and third.
(what is the meaning of upto a maximum of two children)

shoba said...

My son is studying in Kendriya Vidhyalaya. Our Accounts Department informed that Kendriya Vidhyalaya Fees cannot be reimbursed because they are charging the fees under 'Vidhyalaya Vikas Nidhi', whihc is not coming under the items claimed in this scheme. My son is studying music in a music acadamy after his school hours. I want to know whether I can claim for reimbursement of his music fees under extra-curricular activities. Kindly give a reply

ritusood25 said...

If the wife of Central Govt. employee working in private school and she is getting the benefit of tution fee for her children, in the case can husband is entitled for the balance benefit of Uniform, books etc. from his office.

ritusood25 said...

Please help us that
If the wife of Central Govt. employee working in private school and she is getting the benefit of tution fee for her children in that case can husband is entitled for the balance benefit of uniform, books etc. from his office

ravi said...

please clarify

the CEA admissiblity for maximum 2 children is restricted for Ist two issues or any two. suppost if an employee has 5 children whether he can claim for the last two

Plastic business cards said...


Recently came accross your blog and have been reading along. I thought I would leave my first comment. I dont know what to say except that I have enjoyed reading. Nice blog. I will keep visiting this blog very often.

Anonymous said...

Is Annual Fees charged by Public Schools in Delhi is reimbursable.

kk said...

Is Annual Fee charged by Public Schools at the begining of session is reimbursable.

Thirupathijagannatham, customs,central excise and service Tax, Warangal Division, warangal said...

please provide the copy of the order insted of reproducing it. please scanned copy may please be posted or linked the o.m.

Anonymous said...

Children education fees which are not included in the circular. i.e. School charges gratuity fee, miscellaneous fee, i.e. 1500/- . What about sports / games fees which are not paid to school but taken admission in sports academy can be claimed ? Likewise singing, dancing fees paid outside school academy. Please clarify the same.

Doctor Ramesh said...

I am a Central Government Employee. Recently I have joined my son for a 03 years Diploma in Mechanical Engineering course after Class X. Shall I claim CEA for the first year and second year as my higher authority refused to give the reimbursement.

arul said...

The children studing in government aided school was not pay the tution fees but they purchase uniforms,notebooks etc.The amount spend for these will be eligible for claim or not. --arul

Anonymous said...

The children studing in government aided school was not pay the tution fees but they purchase uniforms,notebooks etc.The amount spend for these will be eligible for claim or not.

sivadas said...

My son is a victim of Autism and going to a special school which is not following the standard schooling system. They are following NIOS guidlines and at the age of 10 he is at pre-primary level. Can I avail benefit of reimbursement for the fee paid for different special education and therapies given at school?

Anonymous said...

I have three children of first two doudhter and third son government ask save girl so why not all benifits of more doughter`s parents

from vishnubhai patel

ramram said...

What are the amount claims for uniform allowance? Purchase of uniform material only or uniform allowance includes purchase of uniform material and stitching charge of uniforms?

Anonymous said...

An increase of 25% has been made Children Education Allowance w.e.f. 1-1-2011. I just want to know whether these increased rates will be apply for the period from 1-1-2011 to 31-3-2011 during the Session year 2010-2011 or not. I want to know is there any provision of Arrear of Children Education Allowance at the increased rates for the period from 1-1-2011 to 31-3-2011 as reimbursement of CEA was earlier made @Rs.12000/- p.a. now it is @Rs.15,000/- p.a.

Anonymous said...

Sir, Myself and my spouse is working for BARC, Trombay. My elder son completed his std I in the academic year 2011-12 from Dombivli (Pvt. school). In April, 2012, we have shifted our residence from DOmbivli to Navi Mumbai. My ward was enrolled in Kendriya Vidyalaya, Panvel, but for the same class ie Std I for the academic year 2012-13. Hence he was admitted twice in class I due to change of residence. On submission of RTF for the academic year 2012-13 for class I, we were denied RTF on the ground that he has repeated Class I for two times. As i checked with the rule position, I found that even if a child fails in a particular class, the reimbursement is permissible. Then why not, in case if the child passes out.. Please look into the matter and confirm us with a suitable reply indicating the rule position..

Mathungam Shimray said...

Where can i a book of rule where fee re-imbursement cannot be claimed for three financial years at a time ???

Sandhyaa Kalam said...

In the blog it is given that as per DOPT guidelines June to August – may be taken as 1st quarter
and Each employees should submit claims in respect of their children together.Can you please provide me relevant copy of above DOPT guidelines Number and date.

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