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Grant of Extension / Re-Employment to Central Government servants

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No. 26012/6/2002-Estt. (A)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

New Delhi, Dated 9th December, 2002


Subject:    Grant of extension/re-employment to Central Government servants beyond the age of superannuation – issue of instructions regarding.

The undersigned is directed to say that the criteria for grant of extension/re-employment to Central Government employees beyond the age of superannuation are laid down in the DoPT O.M.No. 26011/1/77-Estt.(B) dated the 18th May, 1977. After May, 1998 and when the age of retirement of the Central Government employees increased from 58 to 60 years, some of the instructions contained in the O.M. dated 18th May, 1977 referred to above have lost their relevance. Accordingly, it has been decided to revise the instructions relating to extension/re-employment to Central Government employees.
2. In the absence of specific orders to the contrary by the competent authority, a Government servant must retire on the due date. The date of superannuation of a Government servant is known in advance and ordinarily there should not be a question of failure to make arrangements for his release sufficiently in advance. It is the responsibility of the administrative authority concerned to ensure that the Government servants under their control retire on the due date.

3. Extension: F.R. 56(d) states that no Government servant shall be granted extension of service beyond the age of 60 years. However, provisions exist in the rules to grant extension of service to certain category of Government servants only. Therefore, it must be ensured that no Ministry/Department should propose to grant extension in service unless the case is covered by the Rules.

4. The proposal for grant of extension in service to the categories of personnel referred to in the first, second and third proviso to F.R. 56(d) shall be referred to the Estt. Division of Department of Personnel and Training two months prior to the date on which the individual concerned is due for superannuation. The procedure for grant of extension to the Scientists is laid down in DoPT d.o. letter No. 28/19/2000-EO(SM-II) dated the 10th July, 2000.

5. Procedure for consideration of cases for extension of specialists in the medical and scientific fields:-

It should be appreciated that even in the case of extension to specialist in the medical or scientific fields, it is not only the next man who misses promotion but often several people miss consequential promotions all along the hierarchy. Thus, too many cases of extension in service or re-employment are likely to cause frustration and affect the morale of the upcoming scientists who have exposure to latest technological developments in connecting fields. Keeping in view these circumstances, the following criteria and procedure has been evolved with a view to ensure that extensions in service to the superannuating scientists are resorted to only in really exceptional circumstances. The overriding consideration for the grant of extension is that it must be in the public interest and in addition satisfy one of the following two conditions:-

i) that the retiring specialist is not just one of the outstanding officers but is really head and shoulders above the rest; or

ii) that other specialists are not ripe enough to take over the job. Test (ii) would be satisfied only if there is shortage in particular specialization, or if it is not possible to find a suitable successor or if the specialist is engaged on a work or project of vital importance, which is likely to produce results in a year or two. If specialists in the next lower post are not eligible for promotion on the ground that they have not put in the minimum service in the lower grade prescribed under the rules, no promotions can be made to the higher grade, unless such specialists put in the requisite length of service. But specialists who are eligible for promotion to the post against which extension is recommended, should not be rejected solely on the ground that they do not have as much experience as the retiring specialist. They should be considered for promotion according to the recruitment rules and if they are found suitable they should be promoted to the posts being vacated by the retiring specialists.

6. Whenever any specialist is considered for grant of extension, his character roll and personal file should be carefully scrutinized and all other relevant information that may be available should be taken into account to judge whether the specialist had good reputation for integrity and honesty. In cases where the specialist is not considered to have good reputation for integrity and honesty, he should not be considered for grant of extension in service. The appropriate authority in the Administrative Ministry should furnish a certificate of Integrity along with the Annexure-I as follows where it proposes to grant extension of service. “Having scrutinized in character roll and personal file of Shri / Smt. / Kum. _______________ and having taken into account all other relevant available information, I certify that he/she has a good reputation for integrity and honesty.”

7. While making proposals for extension of service in higher posts, it is all the more necessary to apply higher standards of efficiency to persons whose appointments to the higher posts are recommended for approval of the Appointments Committee of the Cabinet. The number of top posts is bound to be very limited and a few persons should not have them for too long. No Government servant who is on extension of service after the prescribed date of retirement should be promoted to another post during the period of extension of service.

8. No extension of service should be considered on the ground that a suitable successor is not available unless it is established that action to select a successor had been taken well in advance but the selection could not be finalized in time for justifiable reasons. A proposal for the grant of extension of service based merely on the consideration that the specialist’s predecessor had been given extension should obviously not be accepted.

9. Re-employment: No proposal for employing a government servant beyond the age of superannuation of 60 years shall be considered. It is also clarified that no person can be appointed/re-appointed to Central Government service after the age of superannuation of 60 years through contract.

10. Re-employment of military pensioners who have not reached the age of superannuation for Central Government employees will not be governed by these instructions.

11. Appointment of Consultant:- Detailed instructions have been issued for appointment of consultant vide DoP&T’s Office Memorandum No. 16012/7/97-Estt.(Allowance) dated 13th February, 1998.

Hindi version will follow.

Mrs. Pratibha Mohan
Director (E-II)

Rs.800 per month exempt under 10(14) (ii), Income Tax relaxation on Travelling Allowance


Salary is the main source for Government employees, it includes all kinds of pay, dearness allowance, overtime allowance, bonus, leave salary, advance pay, all allowances, pay for rent free accommodation, pension, interim relief, house rent allowance and contribution of NPS. And following the items does not includes such as Children Education allowance, Hostel subsidy and Transport allowance.

Need not filing of Income Tax whose total income exceeds 5 lakh
Following allowances are exempt under section 10(14) (ii), subject to the limits stated there-against:

i. Special Compensatory Allowance or High Altitude Allowance or Uncongenial Climate Allowance or Snow bound Area Allowance or Avalanche Allowance:
Rs. 800/- common for various areas of North East, Hilly areas of U.P., H.P. and J &K (for specific details about the areas eligible for the allowance, please refer to the section 10(14) if I T Rules 1962) and Rs. 7000/- per month for Siachen area of J & K and Rs. 300/- common for all places at a height of 1000 mts or more other than the above places.

ii. Special Compensatory Allowance in the nature of Border Area Allowance or Remote Locality Allowance or Difficult Area Allowance or Disturbed Area Allowance:
Various amounts ranging from Rs. 200/- per month to Rs. 1300/- per month are exempt for various areas as specified in Rule 2BB.

iii. Special Compensatory (Tribal Area/Scheduled Area/Agency Area Allowance available in M.P., TN, U.P., Karnataka, Tripura, Assam, West Bengal, Bihar, Orissa:
Rs. 200/- per month.

iv. Any allowance granted to an employee working in any transport system to meet his personal expenditure during duty performed in the course of running of such transport from one place to another:
70% of such allowance upto a maximum of Rs. 6000/- per month.

v. Children Education allowance:
Rs. 100/- per month per child upto a maximum of 2 children.
vi. Allowance granted to meet Hostel Expenditure of children
Rs. 300/- per month per child upto a maximum of two children.

vii. Compensatory Field Area Allowance available in various areas of Arunachal Pradesh, Manipur Nagaland, Sikkim, H.P., U.P. & J&K (for specific details about the areas eligible for the allowance, please refer to the section 10(14) if I T Rules 1962):
Rs. 2600/- per month.

viii. Compensatory Modified Field area Allowance available in specified areas of Punjab, Rajasthan, Haryana, U.P., J&K, H.P. & North East (for specific details about the areas eligible for the allowance, please refer to the section 10(14) if I T Rules 1962):
Rs. 1000/- per month

ix. Counter Insurgency Allowance to members of Armed Forces:
Rs. 3900/- Per month
x. Transport Allowance granted to an employee to meet his expenditure for the purpose of commuting between the place of residence and place of duty:
Rs. 800/- per month

xi. Transport allowance granted to physically disabled (blind or orthopaedically handicapped with disability of lower extremities) employee for the purpose of commuting between place of duty and residence:
Rs. 1600/- per month.

xii. Underground Allowance granted to an employee working in under ground coal mines:
Rs. 800/- per month.

xiii. Special Allowance in the nature of High Altitude Allowance granted to member of the armed forces:
Rs. 1060 p.m. (for altitude of 9000-15000 ft.)
Rs. 1600/- p.m. (for altitudes above 15000 feet.)

xiv. Special allowance granted to members of armed forces in the Highly Active Field Area Allowance
Rs. 4200/- p.m.

xv. Special allowance granted to members of armed forces in the nature of island duty allowance:
Rs. 3,250/- in Andaman & Nicobar and Lakshadweep Group of Islands.

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That the pre-revised pay scale of Rs. 7450 – 11500/- (S-13) has been ignored...

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Upgradation of Pay Scale of Jr. Works Manager
( Group ‘B’ Gazetted Officers)
of Indian Ordnance Factories, Under Ministry of Defence
Respected Sir,
I am, on behalf of Group ‘B’ Gazetted officers of Ordnance Factories, Directed to convey the feelings of Gorup ‘B’ Gazetted Cadre, for your kind attention and consideration.
2. With the submission of Sixth Central Pay Commission Report and subsequent acceptance of the same by Govt. of India, it has been observed that the pre-revised pay scale of Rs. 7450 – 11500/- (S-13) has been ignored in place of improving the same .
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