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Friday, January 07, 2011

Promote from one grade to another within the same service...Clarification on Probation Period

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Probation in various Control Services

The undersigned is directed to invite attention to para 3 (iii) of this Department’s O.M. No.21011/2/80-Estt (C ), dated 19.5.1983 under which there will be no probation for a person promote from one grade to another within the same service, except where the promotion involves a change in the Group of posts in the same service. It was subsequently clarified vide this Department’s O.M. No. 21011/3/83-Estt (C ) dated 24.2.84 that the provision of para 3(iii) of O.M. of 19.5.83 is primarily intended for organized services. The distinction between an organized service and isolated posts for purpose of probation for promoters was made because it was felt that the posts included in a service have generally identifiable and specified functions and at each level the subject matter death with is the same, though there is a difference in the level of responsibilities. The matter has bean re-examined in this Department and it has been found that even in the case of isolated posts unless the qualifications prescribed and the nature of functions are strictly related, the method of promotion is not being prescribed in the Recruitment Rules. A group of related isolated posts have also identifiable and specified functions and generally there is only difference in the level of responsibility rather than in the nature of dating performed at different levels. It has, therefore been decide there consulting the Union Public Service Commission that the promotion of para 3(iii) of O.M. dated 19.5.83 referred to above will also be application to isolated posts.

Revised instructions relating to probation

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Probation in various Central Services.

The undersigned is directed to invite attention to this Department’s O.M.No.21011/2/80-Estt(c) dated 19.5.83 issuing revised instructions in respect of some of the aspects relating to probation. In para 7 of the O.M., the Ministries/Departments were advised to make corresponding changes in the relevant recruitment/Service Rules in consultation with this Department (and UPSC in the case of Group A & B posts/Services).

2. Wells of the Departments have initiated action to amend the gules, proposals are still awaited in most of the cases. Since the instructions issued vide O.M dated 19.5.83 are in the nature of executive instructions, wherever there are already provisions in the notified recruitment/Service Rules in this regard, the revised provisions can be followed only after emending the existing recruitment rules suitably. All the Ministries/Departments are, therefore, advised to initiate action to review the provisions of the existing recruitment /Service rules and fur ions proposals for amending them wherever necessary.

3. Clarifications are also being bought by Ministries/Departments to whether the provisions of this Department’s OM dated 19.5.83 are applicable to organized services only or they are applicable in the case of other posts also. It is hereby clarified that the provisions of the said OM are applicable to organized services as will as isolated posts, barring only para 3 (iii) which is primarily intended for organized services.

Probation in various Central Services

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Probation in various Central Services.

The undersigned is directed to refer to Ministry of Home Affairs OM No. 44/1/59-Estt. (A) dated tge 15th April, 1959. on the subject cited above. The matter has been; under consideration for quite some time ‘past in consultation with the Ministry, of Law, U.P.S.C, and the Comptroller and Auditor General of India with particular reference to the question whether any period of probation should be prescribed’ in respect of the persons ‘recruited to the posts in pay-scales the’ minimum of which id Rs.2,000/- and above, as also in respect of the promotees from one grade to another. According to para 6 of the existing instructions contained in the aforesaid OM dated the 15th April, 1959, it is ‘laid’ down that the period of probation should normally be two years so s to have uniformity-with regard to the period of probation in different services. It is further provided that where there are any special reasons for prescribing a longer or shorter period, a suitable period may be fixed in consultation with the Ministry of Home Affairs.

2. Para 7 of the aforesaid OM stipulates that the fresh entrants as well as those promoted should be kept on probation for a period of two years to Judge the potentialities of an officer for 3 higher service.

3. On review, it has now been decided that: - i) Save as provided in clause (ii) below, direct recruiters to a post/service shall be on probation for a period of 2 years. (ii) Direct recruits to posts carrying a pay scale the minimum of which is Rs. 2000/- or above, or to posts for which the age of entry is 35 years or above and where no trining is involved, shall be on probation for a period of 1 year only. (iii) Personae who are inducted into a now service through promotion shall also be placed on probation for two years; but there will be no probation for a person promoted from one grade to another within the same service, except where the promotion involves a change in the Group of posts in the same service, o.g., promotion from Group ‘3’ to Group ‘A’ in which case the probation shall be for 2 years. (iv) Wherever probation includes ‘on the job’ or ‘institutional’ training combined with actual performance on the job, probation for a period of two years should be prescribed in the recruitment rules. (v) In the case of those who are re-employed before the age of superannuation e.g., ex-Military personnel there will be a probation of two years on their appointment/re-employmet to civil posts except in respect of cases covered by clause (ii) above. (vi) There will be no probation in the case of officers appointed to various posts on: a) contract basis; b) deputation; c) tenure baseis; d) re-employment after super-annuation; e) permanent transfer and

4. On the expiry of the period of probation, steps should be taken to obtain the assessment reports on the probationer to:- i) Confirm the probationer/issue orders regarding satisfactory termination of probation, as the case may be, if the probation has been completed to the satisfaction of the competent authority; or ii) Extend the period of probation (in terms of para 1(8) of the OM dated 15.4.59) or discharge the probationer or terminate the services of the probationer as the case may be, in accordance with the relevant rules and order, if the probationer has not completed the period of probation satisfactorily.

5. The date form which confirmation should be given effect to is the date following the date of satisfactory completion of the prescribed period of probation or the extended period of probation, as the case way be. The decision to confirm the probationer or to extend the period of probation as the case may be, should be communicated to the probationer normally within 6 to 8 weeks. Confirmation of the probationer after completion of the period of probation is not automatic but is to be followed by formal orders. As long as no specific orders of confirmation or satisfactory completion of probation are issued to a probationer shall be deemed to have continued on probation. Such a probationer

6. The instructions contained in the OM of 15th April, 1959 referred to in para 1 above may be treated as extended to the extent stated in the preceding paragraphs.

7. Wherever considered necessary, a corresponding change in the relevant service rules may be made in consultation with this Department in the light of the instructions contained in the foregoing paragraphs.

8. In so far as persons serving in the Indian Audit and Accounts Department are concerned, this issues with the concurrence of the Comptroller and Auditor General of India.

Extension of the MACP benefits to Officers of HAG Scale of Rs.67,000 - 79,000/-

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No. 35034/3/2008-Estt (D)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)
Establishment (D)


North Block, New Delhi
Dated : 24th December 2010


OFFICE MEMORANDUM



Subject:    Modified Assured Career. Progression Scheme (MACPS) for the Central Government Civilian Employees – Extension of the benefits to Officers of HAG Scale of Rs.67,000 - 79,000/-.



*****

      Reference is invited to the Department of Personnel & Training’s O.M. of even number dated the 19th May, 2009, wherein the financial upgradation under the Modified Assured Career Progression Scheme (MACPS) has been allowed upto the highest grade pay of Rs.12000 in the Pay Band 4. Consequent upon introduction of the new HAG scale of Rs.67,000-79,000 in replacement of Rs.37,400 - 67,000 with grade pay of Rs.12,000 in PB4, it is clarified that the benefits of financial upgradation under the MACPS shall be available to aforementioned HAG scale also.

2.       All Ministries/Departments may give wide circulation to the contents of this O.M. for general guidance and appropriate action in the matter.

3.       Hindi version would follow



(Smita Kumar)
Director (Estt.I)



Click here to view the DOPT order...



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