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Encashment of Leave on Average Pay (LAP) while availing Privilege Pass/ PTO in Railways - Clarification

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PC VI No.266
RBE No.95/2011


No. F(E)III/2008/LE1/1

New Delhi, dated: 22-06-2011.

The General Managers/FA&CAOs,

All Zonal Railways/Production Units

(As per Mailing List).

Subject: Encashment of Leave on Average Pay (LAP) while availing Privilege Pass/ PTO - Clarification regarding.

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References have been received in this office from some quarters seeking clarification as to whether Railway employees can avail encashment of leave in terms of Rule 540-A/R-I, 1985 Edition while proceeding on leave other than on LAP and Casual Leave.

2. The matter has been examined in consultation with the Department of Personnel & Training the nodal department of the Government in the matter, and it is clarified that in order to claim encashment of LAP while availing Privilege Pass/PTO, in terms of the provisions contained in Rule 540-A/R-l, 1985 Edition and as modified/clarified from time to time, Railway employees are required to avail leave, including casual leave. Holidays including Restricted Holidays, do not come within the ambit of the definition of leave for the aforesaid purpose.

3. Please acknowledge receipt.

(Sunil Bhardwaj)

Deputy Director Finance (Estt)III
Railway Board.


Source document from: www.indianrailways.gov.in


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ACR dossiers of Private Secretaries of reserved category of CSSS of Select List Year 2005 - reg.

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Government of India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel and Training)

3rd Floor, Lok Nayak Bhawan, Khan Market,

New Delhi — 110 003.

Dated the 22nd July, 2011


Subject: - ACR dossiers of Private Secretaries of reserved category of CSSS of Select List Year 2005 - reg.

            The undersigned is directed to say that in connection with ad hoc promotion to the grade of PPS, the ACR dossiers (containing APARs upto 2009-2010) of Private Secretaries of reserved category of CSSS for the Select List Year 2005 are required urgently. The cadre units are, therefore, requested to send the complete ACR dossiers of the such PSs, their vigilance clearance and major/minor penalty report for the last 10 years.

2.         The Cadre units are also requested to examine/complete the ACRs of the above-mentioned CSSS officers in terms of the procedure laid down in this Department’s OM No. 21011/1/2010-Estt. (A) dated 13.4.2010 (copy enclosed) with regard to below benchmark ACRs and forward the ACR dossiers after ensuring they are complete in all respect and to send these ACRs only through the dealing hands so that the same can be verified for any inaccuracy.


(Kiran Vasudeva)

Under Secretary to the Govt. of India


Source document from : www.persmin.nic.in


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            The Central government has issued a set of draft guidelines for procurement of ayurvedic medicines for the Central Government Health Scheme (CGHS). The procurement shall be done through rate contract (RC) and normal validity of RC will be for a period of two years, which may be extended for a period of six months in one instance and upto a period of one more year on the discretion of the ministry.

The procurement of medicines will be recommended by a provisioning committee and shall be approved by the ministry. A panel of medical inspection committee shall be constituted, comprising of three members each for two years with two months tenure will be prepared and approval for the same will be obtained from the director CGHS to compare the bulk supply of medicines in two phase.

According to the draft the ayurvedic medicines that are manufactured by Indian Medicines Pharmaceutical Corporation Limited (IMPCL) may be procured without inviting tender or rate enquiry at rates finalised by the cost and account branch of Department of Expenditure/Ministry of Finance. However this is applicable only if IMPCL provides barcode for their list of manufacturing medicines from next financial year.

Apart from getting ayurvedic medicines from IMPCL, CGHS will also procure medicines from open market through tendering process by following two bid procedure. These medicines would be generic medicines that are not in the list of medicines being produced by IMPCL or medicines which are certified by the IMPCL having not produced for the period and proprietary medicines as per approved CGHS formulary under disease category.

The draft mentions that the procurement of the medicines shall also be done through approved local chemists if a formulary medicine is not available in the store dispensaries, units or hospitals and even the medicines of equal therapeutic value is is not available in the existing formulary.

It has been notified that the medicines shall be procured only from the firm that has a manufacturing unit with an average annual turnover of rupees 50 lakh per year for three years. Interested firm should be able to pay Rs 25,000 and performance security of Rs 50,000 EMD for a period of four to five months and performance security for a period of three years. The firm should possess for the last three years the Good Manufacturing Practice (GMP) certificate issued under Schedule T of the Drugs and Cosmetics Act 1940 rules there under in force. The draft specifies that all the firms catering should be able to provide barcode system for the selected medicines on the label and packaging unit.

“Procurement of ayurvedic medicines for CGHS, Delhi will be made as per annual provisioning worked out on the pattern of daily patients attendance rate (DPAR) formula and annual demand submitted by the hospitals. The provisioning of classical and patent proprietary medicines of IMPCL and other firms will be made on the assumption of the last three years,” the draft states.

It states that the first preference for the procurement of the medicines shall go to IMPCL. However the draft clarifies that CGHS may procure medicines which are not supplied by the IMPCL from state government or co-operative pharmacies provided they are willing to supply medicines on CGHS rate contract. It states that the ratio of 60:40 in terms of value in classical and propriety medicines will be maintained in the CGHS procurement.


Financial upgradation under Modified Assured Career Progression (MACP) Scheme to Departmental Canteen Employees of AFHQ/1SOs on completion of 10/20 years of regular service in the grade…

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No.A/43021/MACP/Canteen/Clerk & Others/CAO/P-2


(Office of the JS(Trg) & CAO)

Subject: First/Second Financial upgradation under Modified Assured Career Progression (MACP) Scheme to Departmental Canteen Employees of AFHQ/1SOs on completion of 10/20 years of regular service in the grade.

In terms of instructions issued by DOP&T vide O.M. No.35034/3/2008-Estt.(D) dated 19 May 2009 and further clarifications dated 16 Nov. 09 & 09 Sep. 2010 on the subject mentioned above, the Competent Authority has approved the grant of
First & Second Financial Upqradation(s) (as the case may be) to Departmental Canteen employees from the Grade Pay of Rs.1800/- in PB-I to the Grade Pays of Rs.1900!- & Rs.2000/- respectively in PB-I. as the case may be. with effect from the date shown against the officials mentioned at Annexure ‘A’ to this note.

2. The above financial upgradation shall be purely personal to the official and shall have no relevance to his Seniority position. As such, there shall be no additional financial upgradation for the senior official on the ground that the junior official in the  grade has got higher pay/grade pay under the MACP Scheme.

3. The pay of the officials concerned shall be fixed under the provision of FR22(I)a(1). They can exercise their option for pay fixation either from date of financial upgradation or from next annual increment viz. 1 July of the year. The pay and the date of increment would be fixed in accordance with clarification No.2 of the Department of Expenditure G.M. 1/1/2008-IC, dated 13/09/08. Further, the benefit of pay fixation available at the time of regular promotion shall also be allowed at the time   of financial upgradation under the Scheme. Therefore, the pay shall be raised by 3% of the total pay in the pay band and grade pay drawn before such upgradation. There shall, however, be no further fixation of pay at the time of regular promotion if it is in the same grade pay as granted under MACPS. However, at the time of actual promotion if it happens to be in a post carrying higher grade pay than that is available under MACPS, no pay fixation would be available and only difference of grade pay would be made available.

4. If a regular promotion has been offered but was refused by the employee before becoming entitled to a financial upgradation, no financial upgradation shall be allowed, since an employee is not deemed to have stagnated due to lack of opportunities. If, however, financial upgradation has been allowed due to stagnation and the employees subsequently refuse the promotion, it shall not be a ground to disallow the financial upgradation. He will, however, not be eligible to be considered for further financial upgradatlon till he agrees to be considered for promotion again and the next financial upgradation shall also be deferred to the extent of period of debarment due to refusal for promotion.

5. The above up-gradations will be further subject to the terms and conditions issued by DOP&T OM from time to time on the subject of Modified Assured Career Progression Scheme.



(Rajesh Tiwan)


19th Aprl 2011

Click here to continue the Annexure 'A'

Source file from www.caomod.nic.in

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D.G. Posts No. 4-7/(MACPS)/2009-PCC   Dated 30th June,2011

            This has the reference to the Directorate letter of even No. dated 01.09.2010 vide which constitution of the Scrutiny Committee was prescribed at Divisional levels for scrutinizing the confidential reports of Postmen, PA/SAs & other Group `C` staff for the proceeding 5 years and grade the ACRs on basis of entries made by the reporting officer in it. The Committee so constituted were required to complete the exercise of grading the performance of the officials within a period of one month from the date of issue of the said order. It was clearly provided that the findings of the Committee shall require acceptance of the DPS/Regional PMG concerned and that the exercise was a one time exercise only.

2.        Service Unions have represented to the Department that the Committee has not been met and contended that the officials are not benefitted at all by its constitution. In the light of the representation made by service unions, it has accordingly been decided to make the purpose of constitution of Scrutiny Committee clear to all concerned.

3.         Hence, it is clarified that the process of communication of APAR`s (earlier ACR's) for regular promotion is equally applicable for consideration of financial ugradation under MACPS. As per existing provisions, complete APAR is required to be communicated to the official concerned from reporting year 2008-09 onward. Where an employee is to be considered for promotion in a future DPC and his ACRs prior to the period 2008-09 reckonable for assessment of his fitness in such future DPC contain final grading which are below the benchmark for next promotion, the concerned employee is to be given an opportunity to represent within 15 days of its communication before such ACRs are placed before DPC. Keeping in view the practice of writing ACRs in the Department to constitute Scrutiny Committee to scrutinize the grading based on the entries in the ACRs where there was no adverse entry exclusively for the purpose of grant of financial upgradation under MACPS. In other cases, where there was an adverse entry in the ACRs prior to reporting year 2008-09, the process of communication of the same was to be applied & representation decided in accordance with the existing provisions.

4. Some of the Circle have also sought certain clarifications over the issue and the same are clarified as under:-

Ser Issue Clarification
1 Whether the Divisional Scrutiny Committee has to just arrive at the average grading based on the grading given during the last 5 years to ease the work of the Screening Committee so that the Screening Committee can easily decide the cases fit or unfit based on average grading or the Committee has to go through all the entries, reassess the performance and award fresh grading ignoring the earlier grading given by the reporting officer/reviewing officer if found necessary ? Scrutiny Committee ordered to constitute was required to re-assess the grading of each year based ion all the entries made in the confidential reports of the preceding 5 years prior to reporting period 2008-09 & grade the performance as `Average`, `Good`, `Very Good` etc. as a onetime exercise. Fitness for the purpose of conferment of financial upgradation under MACP based on reassessed grading of the Scrutiny Committee was to be adjudged by the Screening Committee only after acceptance of such finding by the authority mentioned in Para 7 of order dated 01-09.2010 on constitution of the Scrutiny Committee issued by this Directorate
2 Whether the Divisional Scrutiny Committee can change the grading given by the reporting officer without receiving representation from the official/without disposal of representation /without intimating the initiated officer and whether such revision can be taken as authenticated for further reference. This office is of the view that the benchmark assigned by the reporting officer cannot be changed by the Committee Grading given by the Scrutiny Committee after reassessing the ACR was required to be recorded separately without making a change in the grading given by the reporting officer/reviewing officer available on the original confidential reports. The finding of the Committee one being accepted by the authority in Para 7 was to be taken as authenticated for the only purpose of financial upgradation under MACPS
3 Whether the Scrutiny Committee has to carry out the scrutiny/grading of all the officials or has to carry out the grading of only those officials who are due for MACP during the year? Scrutiny Committee was required to reassess the entries of the preceding 5 years ACRTs prior to the reporting period 2008-09 in respect of all the officials covered by the orders in the light of the new system of communicating the entries in the APAR effective from reporting period 2008-09 initiated after 01 Apr 2009.
4 As the formation of the Scrutiny Committee is one time measure, whether Committee has to meet every year in the beginning and carry out the grading work in advance to facilitate the Scrutiny Committee to award financial upgradation under MACP Since entries in APAR for reporting year 2008-09 onwards are prescribed to be communicated to the officials reported upon and representation made against the adverse entries/grading made, if any is to be decided by the competent authority & final grading is to be arrived at, no further scrutiny of the APAR would be involved. Hence the answer to this part is negative.


5.       In the light of the foregoing , it may please be ensured that where Screening Committee`s have not already met and completed the exercise the same may be got completed within one month and a division wise compliance on the completion of this exercise be sent to this office by 31st Jul 2011. In cases where the exercise has completed and the officials have not been benefitted by the above despite the fact that there was no adverse entry in the ACRs scrutinized, the process of communication ACR`s may at once be initiated and representations called for within 15 days of such communication and such representations be decided by the officer superior to the reporting officer/reviewing officer. Thereafter, Screening Committee may be constituted for consideration of grant of financial upgradation under MACPS, wherever justified and status thereof may also be reflected separately for each Division in the report to be submitted by 31.07.2011.

6.      This issues with the approval of competent authority.


Source: NFPE

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